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Text files in which tabs or commas separate the columns, and paragraph returns separate the rows. Microsoft Office Access 2007 database tables. (one for the letter, one for the labels, and one for the envelopes) DATA SOURCE The data file can be in a variety of formats, including: Microsoft Office Outlook Contacts lists. However, you will create and save a new main document for each. If you need to make a form letter, envelopes and mailing labels, you can use the same data source for all three. The document with the merged data is NOT the main document. The merge toolbar is displayed in this document. IMPORTANT Save the main document with the placeholders or merge fields. Merge data from the data source into the main document to create a new, merged document. Word will insert the city name stored in the City data field into the main document. A merge field is a placeholder that you insert in the main document. You must connect to the data source before you can use the information in it. The data source file contains the information to be merged into a document such as the list of names and addresses you want to use in a mail merge. In a mail-merge operation in Word, the main document contains the text and graphics that are the same for each version of the merged document, such as the return address or salutation in a form letter. Use Mail Merge to create form letters, mailing labels, envelopes, directories, and mass and fax distributions. 1 SIU Medical Library / Department of Information and Communication Sciences MICROSOFT WORD: MAIL MERGE MICROSOFT WORD 2010 OVERVIEW Mail Merge allows you to automatically merge a list of variable information, such as addresses, with standard text to create form letters, mailing labels and other types of documents.